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The Advantages of Moving from Spreadsheet-Based Data Management to a Cloud-Based Application and Database

Many businesses and organizations rely on spreadsheets for data management, whether stored locally on a computer or in the cloud. However, with the advancement of cloud-based applications and databases, it's time to consider a change. This article will highlight the benefits of switching from spreadsheet-based data management to a cloud-based solution and why it's worth to make the upgrade.

  1. Improved data consistency: Spreadsheets can be prone to corruption and human error, leading to inconsistencies in data. A cloud-based system and database, on the other hand, provides consistent data as it is automatically entered and processed, reducing the chance of errors and increasing accuracy.
  2. Enhanced security: While spreadsheets stored on your machine or in the cloud may offer some level of protection, they are still vulnerable to loss or theft. A cloud-based system provides multiple layers of security, such as encryption, backup and recovery options, and access controls. This means sensitive data is protected and secure at all times.
  3. Greater compatibility: Spreadsheet formats can differ from platform to platform, making it difficult to share and collaborate on spreadsheets across different devices. A cloud-based database provides a consistent format for data storage, reducing compatibility issues and making collaboration easier.
  4. Increased efficiency: Automating manual processes such as data entry and reporting can save time and money. By using a cloud based system, businesses can automate many of these tasks, freeing up time and resources for more valuable activities.
  5. Scalability: As businesses grow, their data storage and processing needs will also grow. Spreadsheets can quickly become overwhelmed, leading to slow performance and a risk of data loss. A database, on the other hand, can scale to meet the growing demands of the business, ensuring that data is always accessible and accurate.
  6. Better data utilization: A cloud-based database provides the ability to store, manage, and process large amounts of data. This data can then be used in various processes within the business, providing valuable insights and driving decision making.
  7. Improved data tracking and auditing: With spreadsheets, it can be challenging to track changes and manipulated data. A cloud-based system and database, on the other hand, can track changes with date, time, user, and computer information. This data can then be used to build an audit function into the cloud app, allowing businesses to monitor and track changes in real-time. Additionally, by incorporating AI into the cloud software or database, inconsistencies can be quickly spotted and addressed, further improving the accuracy and reliability of the data.

Here is my latest examples where I develop applications/solutions from spreadsheets or can replaced spreadsheets with automated solutions.

Example1: Single Page Application that function off current static spreadsheets.

In this case a stand-alone application that is embedded into a normal web page.

Recently, I developed a system for a client that reads supplier information from a spreadsheet and integrates it into a Single Page Application. The spreadsheet, which is hosted on another platform, contains all the supplier details for a specific area in a particular province or state. When a user searches for distributors in their area by zip code or postal code, the single-page application communicates with the API and server connected to the spreadsheet. The server opens and reads the spreadsheet data, then returns the specific supplier information for that area to the application, which displays the results. In order to make contact with the company, the user is then required to fill out a form with their specific details. For storage, the data is processed, validated, and stored in an online database to minimize the risk of human error, ensure user authenticity, and prevent data loss. With this setup, you can continue to use existing spreadsheets, but they will be reinforced with a cloud application or API server to ensure data accuracy.

Example2: Online Cloud Software Application

One other good example is a Point of Sale system that I developed. At the heart of this innovative Point of Sale system is a familiar format that many businesses already know and love - the classic spreadsheet layout of columns and rows. However, this solution takes it to the next level by incorporating dynamic coding into these rows and columns. This means that as users interact with the data, the system automatically applies dynamic functions, reducing the risk of human error through comprehensive validation checks and ensuring a consistent flow of processes. This is a system that first started out as a manage platform, but evolved into a full point of sale system that can process purchase and sales orders, manage stock, customers and users. A system that is also capable to generate visual graphs and data table reports where all these tedious tasks usually need to be performed manually. A system that can be access anywhere in the world, that assign certain rights to certain users and have the current live data on hand for anyone in the company to access.

In conclusion, the benefits of moving from desktop-stored or cloud-stored spreadsheets to a cloud-based database are numerous. From improved data consistency and security to increased efficiency and scalability, the advantages are clear.

I possess the necessary platforms, tools and infrastructure to efficiently develop a system that meets your specific requirements. This includes an API server, responsive interactive dashboards, and a well-structured database that will allow me to deliver the solution in the shortest time frame and at a cost-effective price, aligned with your budget.